Remote Executive Assistant for Chief Digital Media and Marketing Officer -id-14580

Job Overview

Join our esteemed organization, a leading professional body dedicated to senior healthcare IT leaders, as an Executive Assistant. In this remote role, you will act as the primary liaison for team members and external stakeholders engaging with the Chief Digital Media and Marketing Officer. Your contributions will be pivotal in supporting our mission to enhance health and care globally through effective information management and technology.

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Key Responsibilities

  • Provide comprehensive administrative support to a remote leadership team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Attend meetings with the EVP to document action items and follow up on outstanding items using Asana.
  • Collaborate with fellow Executive Assistants to streamline travel and meeting coordination.
  • Prepare presentations for Board Meetings and significant events featuring the EVP.
  • Serve as a key point of contact between the EVP and third-party teams focused on platform development and technology.
  • Maintain awareness of ongoing projects within Marketing, DHx, and Technology.
  • Assist with content accuracy checks and audience acquisition initiatives related to media projects.
  • Ensure effective communication within the team and facilitate quarterly meetings with direct reports.
  • Undertake additional responsibilities as needed to support organizational goals.

Required Skills

  • Proficiency in MS Outlook, MS Word, and MS Excel.
  • Strong writing, editing, and proofreading capabilities.
  • Exceptional organizational skills with a talent for managing multiple priorities.
  • Excellent interpersonal and communication abilities, fostering positive relationships with internal and external stakeholders.
  • Professional maturity, discretion, and sound judgment.

Qualifications

  • A Bachelor's Degree or equivalent experience is essential.
  • A minimum of five years of experience in an office setting, supporting multiple leaders and engaging with external parties.
  • Proven ability to thrive in a collaborative environment while meeting tight deadlines.

Career Growth Opportunities

This role offers a unique opportunity to engage with senior healthcare leaders, expanding your professional network and enhancing your skills in the healthcare IT sector. You will gain invaluable insights into industry practices, driving your career forward.

Company Culture And Values

We pride ourselves on our commitment to teamwork, professional development, and clear communication across all levels. Our collaborative work environment fosters innovation and growth, making it an ideal place for motivated professionals.

Remote Work

This position offers the flexibility of remote work; however, candidates must be based in Houston, Texas. Some travel may be required.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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