Part-time Virtual Assistant id-15160

Our client, a company specializing in helping founders build scalable startups through multi-functional generalist operators, is seeking a proactive and detail-oriented Part-time Virtual Assistant. This role supports the team with administrative and operational tasks, ensuring smooth daily operations and effective communication. If you are a highly organized individual with strong communication skills and a knack for learning new tools, we encourage you to apply.

 

Location: Fully-Remote (Work from Home), 11 AM - 5 PM EST (Part-time)

 

Key Responsibilities

  • Administrative Support: Provide general admin and data entry support to generalists, ensuring accuracy and adherence to standard operating procedures (SOPs).

  • Influencer Program Support: Log influencer posts in the system and conduct follow-ups with Influencers to ensure deliverables are met.

  • Social Media Support: Assist with posting content on social media platforms (Meta, TikTok) and tracking engagement.

  • Order and Inventory Management: Manage Amazon orders and perform data entry in the Shopify backend according to the SOPs provided, while maintaining and updating inventory data and reports.

  • Calendar and Email Management: Manage the Founder’s email and calendar using G Suite, ensuring smooth scheduling and timely responses.

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  • Operational Support: Support operational tasks, including data organization and process improvement, to enhance team efficiency.

  • Adaptability to Tools: Quickly learn and navigate various tools and platforms used by the team.


What Success Looks Like

  • Accurate Data Management: Administrative and operational data is entered and maintained with high accuracy.

  • Streamlined Operations: Smooth management of orders, inventory, and influencer coordination, ensuring timely execution of tasks.

  • Engaged Social Media Presence: Regularly updated social media posts and consistent tracking of engagement metrics.

  • Efficient Founder Support: Proactive email and calendar management that allows the Founder to focus on strategic priorities.

  • Effective Communication: Clear and timely communication with team members and external stakeholders.

 

Qualifications

Experience

  • 1+ years in an administrative role, preferably supporting teams or startups.

  • Familiarity with social media platforms, including Meta and TikTok.

Skills

  • Excellent English written and verbal communication skills.

  • Strong organizational and data entry skills with attention to detail.

  • Competence with G Suite for email and calendar management.

  • Comfortable working with numbers and managing reports.

Traits

  • Proactive and adept at learning new tools and systems quickly.

  • Communicative, organized, and detail-oriented with a problem-solving mindset.

  • Flexible and adaptable, thriving in dynamic startup environments.

Nice to Have (Advantageous)

  • Familiarity with Amazon order management and Shopify backend processes (training will be provided for SOPs) would be highly advantageous.

 

Opportunity

This is a unique opportunity to join a collaborative team dedicated to helping startups scale effectively. As a Virtual Assistant, you will play a key role in streamlining operations and enabling the team to focus on high-impact initiatives. If you’re organized, resourceful, and passionate about supporting growing businesses, we encourage you to apply.

 

Application Process:
To be considered for this role these steps need to be followed:

  • Fill in the application form

  • Record a video showcasing your skill sets

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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8. HOW TO PRIORITIZE WORK?

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