Executive Virtual Assistant id-16470

January 30, 2025

We’re seeking an A-player Executive Assistant who thrives in a fast-paced, purpose-filled setting where every task—whether business-related or personal—directly accelerates our mission to make remote work more connected, more meaningful, and more adventurous.

Note from Diego, WiFi Tribe CEO:

I invited 7 internet strangers to spend a month living and working in my childhood home in Bolivia.

It was never meant to be a “business”. Just a group of friends traveling the world together.

It’s been 9 wild years…

Since that first trip, we’ve brought 2,500 nomads together in 94 cities to colive and cowork around the world, one month at a time.

Our work has sparked thousands of lifelong friendships, countless perspective-shifting conversations, hundreds of startup projects and career shifts, so many new romances, lots of weddings, a few babies, and an unimaginable amount of core memories.

What we do changes lives.

Not a little, but a lot and in every way you can think of.

If this excites you, keep reading to see if this might be the most perfect job ever created for you.

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COMPANY SNAPSHOT & MISSION

We believe that life wasn’t meant to be lived in just one place. That your best work can be done from anywhere. And, that everything is better when you have great people by your side.

We bring together great people from around the world to help them overcome the loneliness of solo travel, find true community wherever they go, and make their biggest travel dreams a reality, together.

WiFi Tribe is the curated global community for remote professionals who seek growth and long-lasting connections.

Our Mission:
To empower people to live life on their own terms—working remotely from anywhere while building meaningful friendships and a life of freedom and fulfilment.

THE ROLE (YOUR MISSION)

As our Executive Assistant, you’re the driving force behind key leaders at WiFi Tribe. In this role, you’ll not only support the day-to-day operations of the business but also assist with personal tasks that enable our leadership to stay laser-focused on strategic growth. By handling everything from scheduling high-stakes meetings to personal errands, you ensure our global community continues to expand without missing a beat.

RESPONSIBILITIES (WHAT YOU’LL DO)

Email & Communication Management
Organize, filter, and respond to emails and messages—both professional and personal. Draft clear, concise emails in the executive’s voice.
Meeting & Calendar Coordination
Manage and optimize calendars, prepare agendas, gather briefing materials, and follow up on action items—covering business appointments and personal events.
Travel Logistics
Plan and coordinate travel itineraries, accommodations, and event scheduling—whether it’s a company offsite or personal trips to ensure smooth, cost-effective travel.
Task & Deadline Tracking
Keep tabs on deadlines, to-dos, and key deliverables across multiple projects. Oversee both business priorities and personal commitments to ensure nothing slips.
AI-Powered Efficiency
Leverage AI tools to streamline workflows, gather insights, and generate data-driven recommendations.
Research, Analysis & Reporting
Conduct rapid research on industry trends or personal projects; compile data into easy-to-digest reports, spreadsheets, or dashboards for leadership.
Project Coordination
Oversee timelines and deliverables, collaborating with cross-functional teams to meet objectives on time and within budget.
Information Gatekeeping
Protect confidential information, filter incoming requests, and prioritize tasks according to mission-critical and personal-urgent goals.
Process Improvement
Identify operational or administrative bottlenecks and propose creative, tech-forward solutions.
Relationship Building & Cross-Team Collaboration
Liaise with internal stakeholders, external partners, and clients; serve as the connective tissue between departments to drive accountability and alignment.
Budget & Expense Oversight
Manage expense reports, vendor invoices, and budgets accurately and on time.
Event Planning
Organize offsites, retreats, and company gatherings, as well as personal celebrations or team get-togethers, fostering a culture of collaboration and innovation.
Paying Attention to Details
When you apply, respond to the question about your favourite country with the word "detail", so that we know you read everything.
Crisis Management
Quickly step in during unexpected challenges—whether business or personal—coordinating resources, communicating next steps, and maintaining a calm, solution-oriented focus.
Talent Acquisition & Onboarding Support
Act as the first filter of applications, coordinate interview schedules, manage candidate outreach, and ensure a smooth hiring process; help orient new hires and schedule introductory meetings.
Process & Documentation Stewardship
Create and maintain step-by-step guides, knowledge bases, and files—ensuring consistent access to institutional knowledge.
Culture Advocate
Model WiFi Tribe’s values in all tasks, and support the executive to foster a unified team culture.

REQUIRED SKILLS & QUALIFICATIONS

Must-Haves

3+ years of experience as an Executive Assistant or in a high-level administrative capacity.
Flawless organization and attention to detail, capable of juggling both business and personal tasks.
Strong written and verbal communication skills in English.
Avid user of AI tools (e.g., ChatGPT, Claude).
Tech-savvy and a quick learner and early adopter of new tools and technologies.
Proactive problem-solver who identifies needs before they arise.
Strategic doer applying critical thinking to all tasks.

Nice-to-Haves

Remote team experience.
Project management software know-how (e.g., Asana, Trello, Monday.com).
Automation experience (e.g. Zapier) for workflow automation.
CRM experience ideally with HubSpot.
Budgeting/accounting familiarity to help manage expenses.

OUR CULTURE

This is who we are and how we do things at WiFi Tribe:

Mission-Driven: "The mission is our only agenda."
Effective: "We do the work that gets the results."
Hustlers: "We're small but mighty; we do a lot with a little."
AI-Powered: "We use AI to boost our abilities."
Speedy: "We shorten time from idea to implementation."
Bold: "We take risks and stand for what we believe in."
Honest: "We do the right thing and tell the truth."
Finishers: "We finish what we started."

GROWTH & DEVELOPMENT OPPORTUNITIES

Mentorship & Exposure: Work closely with the founder and executive team, gaining direct insights into scaling a global community and running a startup company.
Increasing Responsibility: Possible opportunities to step into temporary operations or leadership roles to cover for team members, or tackle special projects as your skill set grows.
Ownership of Projects: Lead initiatives that showcase your ability to manage complex tasks—from designing new processes to supporting events.

COMPENSATION & PERKS

Compensation

$24,000 – $48,000 USD per year (based on experience and track record).

Perks

Fully Remote: Work from anywhere in the world—home office or a beachside café.
Global Community: Engage with a network of 700+ remote-working entrepreneurs and professionals.
Travel Opportunities: Join our WiFi Tribe Chapters and experience travel adventures in some of the world’s most iconic destinations.
Professional Development: We invest in our team through sponsored learning resources and conferences.
Flexible Work: Balance personal and business tasks in a schedule that suits your style—results, not hours, define success.

HOW TO APPLY / NEXT STEPS

Application Submission
Click the Apply Now button and submit your application.
Initial Screening
A few assessments and a personality test to understand how you work.
Video Questions
A few short video questions to learn more about your background, motivations, and personal interests.
Main Interviews
A deeper discussion about your technical skills, personal-task management approach, and fit with our global culture.
Real-World Task Exercise
A short exercise simulating both professional and personal tasks you’d handle in this role.
Leadership Interview
Meet the leadership team for a final cultural alignment and personal rapport check.

We aim to wrap up the process within 3-4 weeks.

WE CAN’T WAIT TO MEET YOU!

Thank you for considering WiFi Tribe. We know our Executive Assistant will play a pivotal role in amplifying our mission, keeping the gears turning across time zones and continents. If you’re someone who solves problems creatively, never compromises integrity, and cares about bringing people together around the world, we’d love to have you on this global journey!

Ready to join the Tribe? Let’s make remote work more connected, more meaningful, and more adventurous—together.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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