Artist Management Coordinator, Disney TV Animation id-13126

December 28, 2024

Job Description:

The Artist Management Coordinator’s main responsibility is to support the Artist Management team along with the overall artist/crew community at DTVA. This role will provide administrative support in various aspects from report creation, tracking internal movements, scheduling meetings, taking notes, and coordinating Artist Management events.

A big part of this role is to help create a positive environment that fosters the growth of employees and the overall well-being of studio culture. In addition, the Coordinator will be heavily involved with supporting all programmatic initiatives within Artist Management.

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Responsibilities:

Programmatic Support:
- Partner with the Artist Manager and Production Management with scheduling artist evaluation meetings with Creative Leadership at the end of each season, taking notes and managing the master calendar. Help to identify areas of training, if applicable.
- Support Artist Management with the coordination of programs such as:
  - Mentorship Program
  - Internship Program
  - Craft Group events
  - Classes
  - Check-in’s
  - TVA Talks
Document/Department organization:
- Ensure that Artist Management internal database is up to date with accurate data regarding crew assignments
- Ensure full organization of Artist Management server, inclusive of:
  - Portfolios
  - Reports
  - Resumes
Reporting and Tracking:
- Support the Artistic Management team with the creation of specific documents and reports used for tracking artist’s casting and scheduling
- Assist the Artistic Management team with Creative Leadership and Artist transfers between series (scheduling meetings, moves and database entries)
Administrative Support
- Assist Artist Managers with communication from Onboarding by connecting new hires with their assigned Artist Manager via email
- Assist Artist Managers by keeping the department calendar updated and scheduling as requested
Artist Recruitment Partnership:
- Partner with Artist Recruitment on needs for industry events specifically Lightbox and CTN coordination
- Partner with Artist Recruitment for any Onboarding assistance, as needed

Minimum Requirements:

Minimum of 2 years of administrative support experience in a Production environment
Working knowledge of animation production
Mac or PC proficient
Knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook
Ability to design and create professional-quality presentations and internal communications using Photoshop and PowerPoint
Familiarity with databases and asset management systems
Ability to establish priorities independently, multi-task efficiently, and work with diverse personalities and all levels of management in a high-pressure environment
Outstanding customer service skills and ability to develop and foster relationships with artists as well as internal stakeholders
Excellent communication skills, both written and verbal, as well as solid follow-through on multiple projects

Education:

Bachelor's degree preferred

The hiring range for this position in Glendale, CA is $52,000.00 to $71,300.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Disney Television Group

Job Posting Primary Business:

Disney Branded Television

Primary Job Posting Category:

Artist Management

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Glendale, CA, USA

Artist Management Coordinator, Disney TV Animation id-13126

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

Other Jobs You May Be Interested In

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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